Document management platforms are a group of tools and techniques that help to capture paper documents, a wide range of electronic documents, and aid in the management of storage retrieval, security, and archiving of such assets. They also can automate manual processes such as filing and approval.

Users have reported that a document management system can help them organize, find and share documents. In addition, collaboration features can help improve productivity in the workplace. Many systems allow eSignatures, which allows people to sign documents legally from their smartphones or laptops. Some allow users to work offline, which can be beneficial in situations where internet access isn’t available or is not available.

The ability to manage revisions is a second important feature. This allows businesses to keep track of modifications, and even restore older versions of files. This also assists companies to maintain compliance with both government and industry regulations. Some of the best DMS solutions provide advanced version control, which ensures that the original content remains in its original form even when it is modified.

The system should also be able of handling different file formats and languages. This is crucial since modern companies utilize various data assets in their daily operations. The most effective document management software makes it easy for users, even if they don’t have the exact identifier of the file, to search and retrieve documents. This can be accomplished by allowing users the ability to specify partial search criteria such as the unique document identification and expected metadata.